ARTICLE II BOARD OF TRUSTEES

Policy 2.01 Autonomy and Jurisdiction of the University :

Policy 2.01 Autonomy and Jurisdiction of the University
It is the policy and purpose of the Board of Trustees to pursue, in every possible and appropriate way, the permanent recognition, by State law and through State and City funding of The City University of New York as a separate and independent institution, with its present range of differentiated but articulated parts, and all of its current missions. (BTM,1976,12-20,008,__)
It is the policy and purpose of the Board of Trustees to preserve, enhance, and improve the University as an institution of the highest quality and standards, with a faculty and administration charged to fulfill both the general and specific missions of the University: to educate and serve the people of New York City, to constitute an urban-oriented institution of higher education, and to engage persistently in the search for knowledge and truth. It is the further view of the Board of Trustees that the maintenance of the specialized missions of the University, and specifically of its functions as an institution related to and essential to the future of the City, must be assiduously striven for. (BTM,1976,12-20,008,__)
It is the purpose of the Board of Trustees that a broad and pervasive mobilization of all elements, constituencies, and friends of the University and of its parts be conducted to achieve the above ends. (BTM,1976,12-20,008,__)
It is the resolve of the Board of Trustees that all officers and administrators of the Board of Trustees be directed, exhorted, and admonished that the efforts aimed at the survival and preservation of the University and of its separate identity and mission, and of an appropriate and essential budget from both the State and the City sufficient to meet the vital needs of all present elements of the University shall be the first priority of all such officers and administrators. (BTM,1976,12-20,008,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.02 Borough Hearings :

Policy 2.02 Borough Hearings
The Board of Trustees of the City University of New York has affirmed its commitment to seeking community viewpoints on issues and matters relating to the University and its constituent colleges. (BTM,1984,11-26,006,_B)
The annual public hearings sponsored by the Board of Trustees in each borough, and held pursuant to Section 6204(3)(e) of the Education Law, shall be conducted with particular attention given to the expression of community concerns and interests. (BTM,1984,11-26,006,_B)

ARTICLE II BOARD OF TRUSTEES

Policy 2.025 Campus Peace Officers :

THE CITY UNIVERSITY OF NEW YORK—CAMPUS PEACE OFFICERS:
RESOLVED, That the Board of Trustees of The City University of New York authorize the Chancellor or his or her designee to withhold and make the initial designation and to suspend and reinstate the authority and powers as peace officers under Section 2.20 of the Criminal Procedure Law of New York State of campus peace officers who have been appointed by the Board of Trustees.
(Board of Trustees Minutes,2004,11-29,9)

ARTICLE II BOARD OF TRUSTEES

Policy 2.03 Chancellor Searches :

Policy 2.03 Chancellor Searches

The Education Law of the State of New York invests in the Board of Trustees of the University the authority to appoint and dismiss an appointed executive when warranted.

Diversity and inclusion are core values of The City University of New York and as such we encourage applications from individuals with disabilities, veterans, women and those from traditionally underrepresented groups, including Italian Americans. We prohibit discrimination on the basis of any legally protected category, including sexual orientation and gender identity.

1 Roles and Responsibilities

When a vacancy occurs, or is certain to occur, the Chairperson of the Board of Trustees shall establish a Search Committee to seek a new chancellor.

An interim chancellor shall not be a candidate for chancellor.

A primary responsibility of the Search Committee shall be to attract and recruit highly qualified candidates, emphasizing to them the advantages of working at the University and the benefits of living in New York City. Members of the Board, the presidents, the faculty, staff, and students of the University, as well as community and academic leaders from outside the University may submit nominations to the Search Committee.

1.1 Composition of the Committee

In order to provide for adequate participation by representatives of the institution, the Chairperson of the Board of Trustees shall establish a Chancellor’s Search Committee. The Search Committee shall be composed of the following members:

Board Members: at least five members of the Board of Trustees, appointed by the Chairperson of the Board. The Chairperson of the Board of Trustees shall serve as Chairperson of the Search Committee and the Vice Chairperson of the Board of Trustees shall serve as Vice Chairperson of the Search Committee. Board members appointed to the Search Committee should reside in each of the five boroughs.

Faculty: Two faculty members, the Chairperson of the University Faculty Senate and one other faculty member. Only faculty as defined in the Board Bylaws may serve as faculty representatives on the Search Committee. Whenever possible, one faculty representative should be from a senior college, and one faculty representative should be from a community college.

Students: Two students, the Chairperson of the University Student Senate and one other student representative appointed by the Chairperson of the Board of Trustees. Generally, but not necessarily, a president of a student government, or another elected student leader should serve as the second student representative. Whenever possible, one student representative should be from a senior college and one student representative should be from a community college.

Alumni: The Chairperson or in his or her absence, the Chairperson of the Council of Presidents’ Committee on Student Affairs, may recommend one alumnus—generally, but not necessarily, the President of an alumni organization—to be appointed by the Chairperson of the Board of Trustees to serve on the Search Committee.

President: The presidents of two of the colleges of the University, one from a senior college and one from a community college, appointed by the Chairperson of the Board of Trustees.

1.2 Internal Staffing and Outside Consultants

Staff support shall be provided to the Search Committee, on request, by the Office of Executive Search and Evaluation (OESE). Representatives from OESE, chosen to serve as indicated, shall be selected by the Chairperson of the Board and shall report to the Search Committee. Where deemed necessary, selected individuals including those from outside firms may be called upon to provide advice in matters pertaining to the search.

2 Process

2.1 Announcing the Vacancy and Processing the Applications

Announcements of a chancellorship vacancy shall be placed in the appropriate media, and shall be communicated to educational and related institutions through correspondence and through targeted recruitment.

All applications, with supporting materials as requested in the job description, are to be sent to: Secretary of the Board of Trustees, The City University of New York, 205 East 42nd Street, 18th Floor, New York, NY 10017.

2.2 Screening of Applicants

The Search Committee shall reduce the applicant pool to approximately seven individuals. The candidates will be interviewed by the Search Committee upon the stated request of a minimum of five members of the Search Committee, at least three of whom must be members of the Board of Trustees.

The work and communications of the Search Committee shall be conducted confidentially, with the understanding that members of the Search Committee are not to reveal any information concerning the identity of candidates, the contents of its deliberations or any other aspect of its work to persons outside of the Search Committee.

2.3 Final Interview

The candidates recommended by the Search Committee shall be interviewed by the entire Board of Trustees at some time prior to the next scheduled Board of Trustees meeting at which time a choice will be made in executive session.

2.4 Appointment

As soon as possible after the Board has chosen its candidate, the Chairperson of the Board of Trustees will notify in writing the candidate of the Board of Trustees’ decision. A formal letter of appointment, together with the Board of Trustees resolution, which delineates the terms and conditions of employment, will be sent to the candidate as soon as he or she accepts the position. (BTM,1997,11-24,008,_B; Amended: BTM, 2018,02-05,005)

ARTICLE II BOARD OF TRUSTEES

Policy 2.04 Committees of the Board :

STANDING COMMITTEES OF THE BOARD:
The following Standing Committees of the Board shall be established, with responsibilities as set forth below:
1. Committee on Academic Policy, Program, and Research:
This Committee will deal with academic policies, programs, and research, as well as the review of policies and procedures related to the research efforts of the University and the relationship and liaison with the Research Foundation of the University.
2. Committee on Faculty, Staff, and Administration:
This Committee will review the qualifications for appointment, promotion and tenuring of faculty members, including procedures for waiver of bylaws for academic personnel actions. It will examine future policy for the disposition of faculty and will cover faculty and staff relations and collective bargaining, legal matters, bylaw provisions relating to the administration of the University, the governance of the University and its units, disciplinary cases, waivers of bylaws for non-academic personnel actions, the review and monitoring of affirmative action plans and guidelines, the review of senior appointments at the colleges, all administrative procedures and policies related to the administrative operations of the University and its colleges.
3. Committee on Fiscal Affairs, Facilities and Contract Review:
This Committee will deal with the fiscal aspects of the University, its operating and .capital budgets, policies and procedures relating to all funds, their accounting, auditing and investment. This Committee will be responsible for the review of plans for construction, rental facilities, and security.
4. Committee on Student Affairs and Special Programs:
This Committee replaces the current Committee on Expanded Educational Opportunity, while continuing its functions of monitoring and reviewing the SEEK and College Discovery Programs, including the formulation of admissions and financial aid policies for such programs. The Committee will also be responsible for non-academic matters relating to students, including student activity fees, and admissions and financial aid policies for the University.
5. Committee on Public Affairs:
This Committee replaces the Committee on Public Policy and External Relations and is renamed Public Affairs to reflect its broader charge This Committee will continue to concentrate on issues of intergovernmental relations, public policy, press and media relations, including its responsibility for the conduct of the five annual borough hearings. The Committee will also be responsible for community, corporate, alumni and external relations.
6. Committee for Long-Range Planning:
This will continue as an ad hoc Committee serving as liaison for the Board for studies in the field of postsecondary education and with other institutions of or concerned with higher education In addition, the Committee will consider Master Plan and Master Plan amendments as well as all long-range planning documents and studies undertaken by the Board and the University.
(Board of Trustees Minutes,1980,08-04,18,b. Amended: Board of Trustees Minutes,1984,06-25,9,B)

ARTICLE II BOARD OF TRUSTEES

Policy 2.041 Committee Structure :

COMMITTEE STRUCTURE:
(1) Each standing committee shall consist of six or fewer Trustee members, with a minimum of Four Trustee members, and one Faculty and one Student representative, appointed in accordance with paragraph 2 below. The Committee for Long-Range Planning, a special committee, shall include the Chairperson of the Board as Chair, the Vice-Chairperson of the Board as Vice-Chair, the Chairpersons of the six Standing Committees, and the Chairperson of the University Faculty Senate and University Student Senate as ex officio members of the Committee.
(2) The members of the standing committees of the Board and the chairperson and vice chairperson of each such committee shall be designated by the Chairperson of the Board. Each Trustee appointed to a committee of the Board shall be entitled to vote on the matters before the Committee. In addition, each year the Chairperson of the Board shall appoint one faculty member after consultation with the Chairperson of the University Faculty Senate and one City University student after consultation with the Chairperson of the University Student Senate to sit with and serve as members of each of the five standing committees. When the Chairperson of the Faculty Senate or Chairperson of the University Student Senate is appointed to a standing committee, such Chairperson shall constitute the respective faculty or student member of the committee. Each committee member shall individually and without power of substitution or delegation, during the term of his or her appointment, be entitled to vote on the matters before the committee. In addition, the Chairperson of the Board may appoint one alternate faculty member, after consultation with the Chairperson of the University Faculty Senate and one alternate City University student, after consultation with the Chairperson of the University Student Senate, to sit with and serve as members of each of the standing committees in the absence of the designated faculty or student member, respectively, and accordingly be entitle to vote and be counted for purpose of a quorum in any vote of such committee. In the event the faculty or student member of a committee resigns or is otherwise unable to serve, the alternate faculty or student member, respectively, shall not automatically succeed to the position of faculty or student member. Students must satisfy the Board’s “Eligibility Guidelines of the university Student Senate” to be appointed and to continue to serve as member of alternate member of a Board committee.
(3) A majority of the members of a committee shall constitute a quorum for the conduct of the work of the committee, provided, however, that at least 3 Trustee members shall participate in any vow of the committee. A majority of the committee members rather than a majority of the quorum shall be required for an action of a committee to be forwarded to the Board for approval. If a quorum of the Committee is present, and a resolution, which does not receive a vote of the majority of the members of the Committee, receives a vote of the majority of those present and voting, including at least two Trustee members, it shall be forwarded to the Board with a notation that the resolution is recommended by a majority of the members of the Committee present at the meeting of the Committee, including at least two Trustee members, but not by a majority of the Committee members. If a quorum is not present at a Committee meeting and if the Chair determines that it is important for Board action not to be delayed, the Chair of the Committee may poll the Committee members, and if a majority of the Committee members, including at least two Trustee members support the resolution, It may be placed on the Board calendar, with a notation that it is placed on the calendar at the request of the Chair.
(4) The Chairperson of the Board, and Vice-Chairperson of the Board in the absence of the Chairperson of the Board, shall be a member ex officio of all standing committees, and accordingly shall be entitled to vote and be counted for purpose of a quorum in any vote of such committee.
(5) All actions of Board Committees shall be advisory and subject to review and approval by the Board.
(Board of Trustees Minutes,1980,08-04,18,c. Amended Board of Trustees Minutes, 1980,10-27,10; Board of Trustees Minutes,1988,05-24,10,D; Board of Trustees Minutes,1990,04-23,5,D; Board of Trustees Minutes,1990,05-21,8,D)

ARTICLE II BOARD OF TRUSTEES

Policy 2.05 Code of Conduct :

Policy 2.05 Code of Conduct
1 Introduction
The Board of Trustees of The City University of New York is composed of seventeen members, ten of whom are appointed by the Governor, five by the Mayor, one who is the chair of the University Student Senate elected by the University Student Senate, and one who is the chair of the University Faculty Senate elected by the University Faculty Senate. Members of the Board of Trustees accept their responsibilities as a public service, without compensation. The Board of Trustees has significant and broad de jure powers and responsibilities. The Board of Trustees exercises its powers as a board acting in concert, not through its individual members acting unilaterally. A Trustee has no individual authority; his or her powers can only be exercised in meetings of the Board of Trustees or its committees. (BTM,1989,02-27,005,_A)
The de jure powers of the Board of Trustees must be used wisely and with restraint. In large and complex institutions such as the University, many powers and responsibilities must de facto be delegated, especially in matters requiring professional competence such as determining faculty qualifications. The Board of Trustees, of course, must retain ultimate responsibility and exercises it through its powers of final approval. (BTM,1989,02-27,005,_A)
The basic function of the Board of Trustees of the University is to assure that the purposes of the institution are carried out. In a public institution, the Trustees must also represent the interest of the public-at-large that the institution serves. Among the Board of Trustees’ principal tasks are the development of broad policies and long-range planning objectives; the appointment of the executive officers who will implement policies and plans; and oversight to assure that its executive officers do so effectively and efficiently. The Board of Trustees should not undertake administrative functions, either individually or as a group, but should work through the executive officers charged with these responsibilities. (BTM,1989,02-27,005,_A)
2 Standards of Conduct
A Trustee shall not appear or practice before or against the Board of Trustees, the University, or any of the colleges of the University, or receive compensation for any services rendered by him or her for any person, firm, corporation, or association regarding such an appearance or practice. (BTM,2008,06-23,008,__)
No Trustee, or firm or association of which a Trustee is a member, or corporation, ten percent or more of the stock of which is owned or controlled directly or indirectly by the Trustee, shall sell any goods or services having a value in excess of twenty-five dollars to the University, or contract or provide such goods or services with or to any private entity where the power to contract, appoint, or retain on behalf of the private entity is exercised, directly or indirectly, by the University, unless through an award or contract let after public notice and competitive bidding. (BTM,2008,06-23,008,__)
A Trustee shall not, within a period of two years after the conclusion of his or her service as a Trustee, appear or practice before or against the Board of Trustees, the University, or any of the colleges of the University, or receive compensation for any services rendered by him or her for any person, firm, corporation, or association regarding such appearance or practice, if the appearance or practice involves any matter in which the Trustee personally participated during the period of his or her service as a Trustee. (BTM,2008,06-23,008,__)
A Trustee shall not accept employment or engage in any business or professional activity that would require the Trustee to disclose confidential information that he or she gained by reason of his or her position or authority as a Trustee. (BTM,2008,06-23,008,__)
A Trustee shall not disclose confidential information acquired in the course of his or her duties or responsibilities as a Trustee, except as required by such duties or responsibilities or by law, nor use such information to further his or her personal interests. (BTM,2008,06-23,008,__)
During the period of a Trustee’s service and for a period of two years thereafter, a Trustee shall not, except for the ex-officio faculty and student trustees, accept employment with the University. (BTM,1989,02-27,005,_A)
A Trustee shall not use or attempt to use his or her position as a Trustee to secure unwarranted privileges or exemptions for himself or herself or others. (BTM,2008,06-23,008,__)
A Trustee shall not by his or her conduct give a reasonable basis for the impression that any person can improperly influence him or her or unduly enjoy his or her favor in the performance of his or her duties or responsibilities as a Trustee, or that he or she is affected by the kinship, rank, position, or influence of any person in the performance of those duties or responsibilities. (BTM,2008,06-23,008,__)
A Trustee shall not accept gifts of more than nominal value where the circumstances would permit the inference that (i) the gift was intended to influence the Trustee in the performance of his or her duties or responsibilities as a Trustee, or (ii) the gift constituted a tip, reward, or sign of appreciation for any act by the Trustee in connection with those duties or responsibilities. (BTM,2008,06-23,008,__)
A Trustee shall not participate in any decision at a meeting of the Board of Trustees or any of its committees regarding any matter in which he or she has a Conflict of Interest. For purposes of this Code of Conduct, a “Conflict of Interest” means an actual or potential conflict between the personal interests of a Trustee and the interests of the University, or the reasonable appearance of such a conflict. (BTM,2008,06-23,008,__)
Before Board or committee action on a matter involving a Conflict of Interest of a Trustee who is in attendance at the meeting, the Trustee shall disclose all facts material to the Conflict of Interest, and such disclosure shall be reflected in the minutes of the meeting. A Trustee who has a Conflict of Interest shall not participate in or be permitted to hear the Board’s or the committee’s discussion of the matter, except to disclose material facts and to respond to questions. A Trustee who has a Conflict of Interest with respect to a matter that will be voted on at a Board or committee meeting shall not be counted in determining the presence of a quorum for purposes of the vote. The Trustee may not vote on the matter and shall not be present in the meeting room when the vote is taken, unless the vote is by secret ballot. The Trustee’s ineligibility to vote shall be reflected in the minutes of the meeting. If a Trustee plans not to attend a meeting at which he or she has reason to believe that the Board or the committee will act on a matter in which he or she has a Conflict of Interest, the Trustee shall disclose to the Chair of the Board or the Chair of the committee all facts material to the Conflict of Interest. The Chair of the Board or the Chair of the committee shall report the disclosure at the meeting, and the disclosure shall be reflected in the minutes of the meeting. A Trustee shall not attempt to exert his or her personal influence with respect to any matter in which he or she has a Conflict of Interest, either at a meeting of the Board or a committee, or otherwise. (BTM,2008,06-23,008,__)
3 Complaint Procedure and Board Authority
Complaints of violations of this Code of Conduct may be filed with the General Counsel of the Board of Trustees. The General Counsel of the Board of Trustees shall review the complaint, and if the General Counsel finds that there is some basis for further review, the General Counsel shall then forward the complaint to the members of the Board of Trustees and to the appropriate appointing authority (i.e., the Governor, the Mayor, the University Student Senate, or the University Faculty Senate). The Board of Trustees shall have the authority to make such investigation of the complaint as it deems necessary. (BTM,2008,06-23,008,__)
The Board of Trustees shall have the authority to take one or both of the following actions by a majority vote (BTM,1989,02-27,005,_A):
a) Declare its disapproval of a Board of Trustees member’s action as being in violation of the Code of Conduct,
b) Recommend further action by the appropriate appointing authority.

ARTICLE II BOARD OF TRUSTEES

Policy 2.06 Delegation of Authority to Approve Contracts, etc :

Policy 2.06 Delegation of Authority to Approve Contracts, etc.
The Board of Trustees delegates to any four Trustees, one of whom shall be the Chairperson or the Vice-Chairperson of the Board of Trustees, its authority to approve, upon recommendation from the Chancellor, contracts, plans, specifications, cost estimates, leases, real property acquisitions, purchase costs, and any other agreements or items on behalf of the University relevant to the facility planning and management program of the University, upon a determination by any four of the aforesaid parties that it would be detrimental to the University to delay the advancement of a matter until the next regularly scheduled meeting of the Board of Trustees. (BTM,1984,06-25,005,_A)
When such a determination has been made, a certification of such determination shall be filed with the Secretary of the Board of Trustees who shall place notice of such action on the agenda of the next scheduled meeting of the Board of Trustees. (BTM,1984,06-25,005,_A)

ARTICLE II BOARD OF TRUSTEES

Policy 2.07 Emeritus Trustees :

Policy 2.07 Emeritus Trustees
The Board of Trustees approves the following policy for the selection of trustees emeriti (BTM,1985,04-29,012,__):
1 Basis for Status
Trustee Emeritus status shall be conferred as a privilege upon those whom the Board of Trustees wishes to honor for their distinguished service to the University and shall remain in effect for the lifetime of the Trustee. (BTM,1985,04-29,012,__)
2 Selection
A Trustee, upon the termination of his or her service on the Board, who has served for a minimum of three years may be nominated by a committee to be designated by the Chairperson of the Board of Trustees, and may be elected by the Board of Trustees as a Trustee Emeritus. He or she will be presented with a simple scroll at the time of such designation. (BTM,1985,04-29,012,__)
3 Responsibilities and Duties
A Trustee Emeritus shall have the privilege of attending all public meetings of the Board of Trustees and shall receive all Board of Trustees meeting notices and copies of the minutes of such meetings. A Trustee Emeritus, with his or her consent, may be a member of, but not Chairperson or Vice-Chairperson of, any committee other than a nominating committee. He or she shall serve without a vote. (BTM,1985,04-29,012,__)
The Chairperson of any standing committee of the Board of Trustees may request a Trustee Emeritus to be present and participate in any meeting or generally in meetings of his or her committee, but without a vote. A Trustee Emeritus may also be asked to attend commencements and, at the discretion of the Chairperson of the Board of Trustees, represent the Trustees at such events. (BTM,1985,04-29,012,__)
A questionnaire should be circulated periodically to determine whether or not a Trustee Emeritus should continue to receive notices and other information. (BTM,1985,04-29,012,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.08 Governance of the University :

Policy 2.08 Governance of the University
The Board of Trustees will view with favor as a substitute for those sections of Article VIII (Organization and Duties of the Faculty) and Article IX (Organization and Duties of Faculty Departments) and other related sections of the Bylaws, which relate to the internal governance of the colleges and membership on any and all college committees, a new set of Bylaws for any unit of The City University of New York that wishes to create and propose a new governance structure, provided that the proposed system of governance is (BTM,1969,05-05,000,_D):
a) Drafted by a joint student-faculty-administration group
b) Approved by referendum by no less than seventy-five percent of those members of the student body who vote in such referendum
c) Approved by referendum by no less than seventy-five percent of those individuals who are full-time members of the instructional staff who vote in such referendum
d) Referred to the Board of Trustees by the President
2 The University
The size and complexity of the university make it imperative that the focus of decision-making be moved closer to the colleges. At the same time, it must be possible for all sectors of the University community to participate in decisions appropriately reached at the University level, and for the Board of Trustees to exercise its overall responsibility while encouraging variations in local governance. (BTM,1971,02-09,001,__)
There are, in fact, two kinds of representation at the University level: first, the representation of constituent interests now appropriately handled through the University Student Senate and the University Faculty Senate; second, the representation of individual colleges and the policies and practices that they have adopted through their own procedures of governance under established University regulations. These two patterns of representation do not lend themselves easily to combined representation on a basis of numerical equality. Moreover, the adequate representation of college needs and views at the University level can be achieved only through an organization in which each college is represented. (BTM,1971,02-09,001,__)
For this reason, some organization made up of the principal officers of the colleges, the presidents, appears indispensable. The Administrative Council, as it is now constituted and organized, has proven to be unwieldy. It is recommended that the Administrative Council be replaced by a Council of Presidents, consisting of college presidents, with the Chancellor as chairman and the Executive Vice Chancellor as an ex-officio member. Other members of the central staff should be available during the regular meetings of the Council as their knowledge, expertise, and advice are needed. (BTM,1971,02-09,001,__)
To facilitate the development of joint positions on matters of University policy, the Council of Presidents should elect an executive committee to meet periodically with the executive committees of the University Faculty Senate and the University Student Senate on matters of mutual concern. The joint executive committees would be empowered to establish joint functional committees if and when appropriate. (BTM,1971,02-09,001,__)
In an effort to ensure that present policies and practices related to educational and management matters within the colleges and the University are satisfactorily meeting the needs of the University community, and to involve the entire community in periodic evaluations of such matters, the Chancellor is directed to provide for a performance audit of each college and of the central administration. Such audit is to be performed every five years by a panel chosen by the Board of Trustees from outside the University. The panel shall be directed to review all aspects of the colleges’ operation and to consult with students, faculty and administrators of the college under review. The report of the audit shall be widely distributed to all members of the college community and the Board of Trustees and reviewed by the Council of Presidents, which shall make recommendations to the Board of Trustees on the basis of its review. (BTM,1971,02-09,001,__)
3 The Colleges
The statements that follow are designed to guide the colleges in the development of new governance structures, which when properly approved, will replace the structure specified by the Bylaws of the Board of Trustees. (BTM,1971,02-09,001,__)
The focus of major decision-making within the University is properly at the college level. Such decisions should not be interfered with by the University administration except where a college decision may affect another college or the University as a whole. Such decisions should not be altered by the Board of Trustees except where, by virtue of its responsibility to the University community and the general community, action is deemed necessary to protect the legitimate interest of groups or individuals within the college community. (BTM,1971,02-09,001,__)
To ensure the integrity of college-level decision-making, new processes for communication and decision-making, which permit each group of participants to feel that it can influence that institution as a matter of right and responsibility, must be established. Each college should be free to create its own governance structure to enable it to create a climate in which rationality can be focused upon the issues that its members consider to be of the greatest academic importance. (BTM,1971,02-09,001,__)
The college community is composed of three basic elements (BTM,1971,02-09,001,__):
a) Students: the primary reasons for the college’s existence
b) The Faculty: the primary means of the development, preservation and transmission of knowledge;
c) The Administration: which, in addition to providing managerial and technical services, exists to provide leadership to the students, faculty, and the college community as a unit
In addition to these three groups, there exist others that influence and are influenced by the institution and should be provided with a means of participation in the process of decision-making. These include the members of the general public of the City, the alumni of the college, and the members of the clerical, custodial and professional administrative staffs. College governance structures should include formal means of communication with these groups and provide for participation in the making of decision that can reasonably be said to affect their interests. (BTM,1971,02-09,001,__)
3.1 The President
In the context of this section, the term president includes the members of the college administration who are directly responsible to, and are appointed by, him or her. The selection of a President to serve an individual college must be made by the Board of Trustees as an exercise of its responsibility for the operation of the University. However, representatives of the college community will serve on the Board of Trustees’ search committee and an appointment will ordinarily be made by the Board of Trustees only upon the recommendation of the search committee and the Chancellor. (BTM,1971,02-09,001,__)
The primary responsibility of the President is the conserving and enhancing of the educational program of the college under his or her jurisdiction and the providing of leadership to the college community for the purpose of achieving these ends. To carry out these responsibilities as the executive officer of the college, the President has the final responsibility and authority for decisions in the following areas (BTM,1971,02-09,001,__):
a) The quality of the faculty and academic leadership
b) Preparation of the college budget and allocation of monies within the college
c) Preparation and implementation of the College Master Plan
d) General management of the clerical, custodial and professional administrative staffs
e) The maintenance of order and the disciplining of members of the college community whose conduct threatens that order
f) The general administration of the college in such a way as to meet the needs of the students and faculty and resolve disputes that may arise within the college community.
While the President must hold the final responsibility and authority in these areas, the exercise of this authority should be governed by the following principles(BTM,1971,02-09,001,__):
a) The final responsibility for development of the faculty must lie with the chief academic officer, the President. To this end, the President has the responsibility for passing on all faculty personnel actions and, in the case of the granting of tenure, the President should rely on the judgment of experts in the various disciplines to aid him or her in making a final decision. In cases of controversial, early, or other special tenure decisions, consultation with faculty members or other qualified persons within or outside the University may be appropriate. Such consultation should be undertaken together with, or in agreement with, an appropriate elected faculty body—departmental, divisional, or college-wide—within the college or University. (BTM,1971,02-09,001,__)
b) Budgetary and planning matters affect all aspects of the college community and, therefore, decisions in this area should be arrived at only after all members of the community have had a formal opportunity to make their views known. (BTM,1971,02-09,001,__)
c) Matters of discipline must be handled in such a way as to provide for the protection of all individuals’ rights to due process. The procedure must also protect the rights of the community and preserve the integrity of the college. For these procedures to be effective, the members of the community must share a commitment to the principle of institutional self-governance. (BTM,1971,02-09,001,__)
d) The general administration of the college exists to serve the needs of the faculty and students and as an extension of the President’s leadership role. Administrators are appointed by the president, responsible to him or her, and—together with the President, as members of the college community—should be included in all college decision-making bodies since they will be responsible for implementing such decisions. (BTM,1971,02-09,001,__)
3.2 The Faculty
Subject to the Board of Trustees, the faculty is primarily responsible for academic matters, including the criteria for admission and retention of students, promulgation of rules concerning attendance, the awarding of credit and degrees, the quality of teaching, research and the guidance of students, and the general quality and advancement of the academic program of the college. The responsibility for the academic program extends to the personnel responsible for that program and, therefore, includes the selection, retention, promotion and quality of the faculty. (BTM,1971,02-09,001,__)
Matters having to do with the academic program, including student disciplining as a result of academic infractions, are the primary responsibility of the faculty. This responsibility carries with it not only the right to have controlling influence in this area, but also the duty to contribute the time and effort necessary to satisfy this responsibility. Since the academic program owes its existence primarily to the student body it serves, the students should have a participating role in the academic decision-making process. Likewise, the administrators who are to be charged with carrying out the decisions should participate in the formulation of policy. All students and faculty are members of the college community and provision should be made for the representation in the decision-making process of all classes of students, full-time, part-time, matriculated, non-matriculated and students enrolled in special programs; and all classes of faculty—full-time, part-time, tenured, non-tenured, adjunct, visiting . (BTM,1971,02-09,001,__)
Each department should be encouraged to develop a long-range plan with regard to tenure policy. By having available information that clearly sets forth the consequences of the granting of tenure to members of the faculty in varying percentages, the department can be aided in setting guidelines for future tenure appointments. The criteria for all appointments, however, must remain those of academic excellence, ability and merit, with consideration to fixed quotas or percentages, but with consideration of long-term effects on the growth, flexibility and excellence of the department and the institution. (BTM,1971,02-09,001,__)
While continuity is a valuable feature in a decision-making process, methods must be provided to permit the presentation of new ideas, and the promotion of experimentation designed to promote change. To this end, the academic decision-making process should provide for participatory input on the part of new and younger faculty members, and should provide means for the periodic change of leadership within the decision-making structure. (BTM,1971,02-09,001,__)
The faculty has always had, and shall continue to have, the primary responsibility for the recruitment, promotion and retention of the faculty. The faculty has a special interest and responsibility to itself and for the good of the entire college community to ensure that the quality of its membership is maintained at a high level and that it continues to be responsive to the needs and aspirations of the student body. To ensure fairness and impartiality in personnel matters, those bodies at the departmental, divisional, and college levels, that are charged with the responsibility of exercising the faculty’s role in personnel matters should draw their membership from the faculty by election. One of the major functions of the undergraduate faculty member is classroom instruction and the consumers of that service, the students, are specially qualified to contribute to an evaluation of the quality of classroom instruction. The faculty, therefore, has the responsibility to tap this resource and provide for a participatory role for students in personnel decisions that are based in whole or in part on teaching effectiveness and the general student-teacher relationship. This may, but need not, include student membership on personnel and budget committees. (BTM,1971,02-09,001,__)
Impartiality without the leadership necessary to provide the means to encourage academic excellence can produce nothing more than mediocrity. In restructuring college governance the following policy with respect to academic management should be followed. (BTM,1971,02-09,001,__)
In the senior colleges each college should appoint an Academic Dean or Dean of Faculty who shall be granted the responsibility and authority, subject to the President, to function as the college’s or school’s chief academic officer charged with the presentation and development of the unit’s academic excellence including, but not limited to, the recruitment of, appointment of, promotion of, and granting of tenure to, the instructional staff. The importance to the faculty and the college of this position makes it imperative that the individual occupying the position of Academic Dean or Dean of Faculty be acceptable to both the President and the faculty. Such appointments should be made by the President only with the advice of and consultation with the faculty or an elected representative faculty body through the establishment of an appropriate search committee procedure. In addition, each college or each division and school within a college should establish a small academic review committee to review all appointment, promotion and tenure recommendations. The review committee should be chaired by the Academic Dean or Dean of Faculty and its membership should be elected by the Personnel and Budget Committee. Alternately, a majority of the members may be elected by the faculty with the rest chosen by the Personnel and Budget Committee from among the departmental chairs. It might be decided that for review purposes the academic review committee should replace the Personnel and Budget Committee, or that it act as an additional review. In either case, the recommendations of the review committee should be made to the President and reported to the Personnel and Budget Committee. (BTM,1971,02-09,001,__)
In the community colleges teaching effectiveness and classroom performance should be an overriding consideration; these are also important in the senior colleges, but there, scholarship and professional standing play a more significant role. While the recommendations made above with respect to the senior colleges should also be implemented in the community colleges the overriding emphasis must be given to the development of means for the measurement and evaluation of teaching effectiveness and classroom performance. The community colleges are therefore directed—faculty, students and administration—to immediately begin studying means for the measurement and evaluation of classroom teaching performance. The suggestions contained in the paper “Evaluating Teaching Effectiveness in the Community Colleges” can be used as a starting point for such study. (BTM,1971,02-09,001,__)
The recommendations made above with respect to the community colleges have general applicability to the senior colleges as well. Those institutions should also develop means of implementing the type of suggestions contained in the Teaching Effectiveness Report, but in any event, should file with the Board of Trustees a plan designed to accomplish similar ends. (BTM,1971,02-09,001,__)
3.3 The Students
The student should be allowed the widest range of freedom of expression and inquiry to enable him or her to absorb from as well as contribute to the educational process. The college exists for the preservation, development and transmission of knowledge and it is the students who enable these ends to be met. (BTM,1971,02-09,001,__)
Student activities are part of the educational process and take place within the context of the college community. These activities are primarily the students’ contribution to the academic program and are a means of self-education. The students should have primary control and decision-making authority in these areas, but should tap the expertise of the faculty and administration when the need dictates. (BTM,1971,02-09,001,__)
Because of the size and complexity of the student body, means of self-government must be devised that provide for the full representation of all segments of the student body and that can prevent the control of the decision-making bodies by a minority against the will of the majority. (BTM,1971,02-09,001,__)
Since the administration of the college and the operation of the academic program directly affect the students and after graduation indirectly affects them as members of the geographical community, the decision-making process in these areas should provide for substantial student input to enable both to meet the needs of the students. (BTM,1971,02-09,001,__)
Students are entitled to the full rights of any member of society and enjoy the protection of due process of law. With these rights go the corresponding duty to respect the rights of other members of the college community as well as the integrity of the community as a whole. (BTM,1971,02-09,001,__)
4 Conclusion
The college community should be reminded that the rights and responsibilities of the constituent groups in the community are in no sense absolute prerogatives. The President has the duty to act for the good of the community where either the students or faculty have abused their rights or neglected their responsibility. In a similar manner the Chancellor and the Board of Trustees have the duty to act when the President is at fault. (BTM,1971,02-09,001,__)
The Board of Trustees believes that the college community can meet the needs of its membership only if the individual members share a commitment to self-government, which provides for the widest expression of differing views within a framework of rationality and calm designed to prevent interference with the rights of the individual members of a community. The Board of Trustees further believes that self-government can only be successful if each community is permitted the freedom to design its own structure within a basic framework of rights and responsibilities. The Board of Trustees, therefore, directs that each college of the University be free to design a governance structure within the framework of this statement. This freedom carries with it the responsibility of each segment of the college community to actively pursue the aims set forth in the Board of Trustees’ statement on 5 May 1969 and, therefore, the Board of Trustees now directs that each college present to the Board of Trustees for approval a plan for college governance no later than September 1971. Until such plans are approved by the Board of Trustees, the colleges are to be governed by any governance plan now in effect and the present Bylaws of the Board of Trustees. (BTM,1971,02-09,001,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.09 Inaugurations :

Policy 2.09 Inaugurations
The inaugurations of the Chancellor and individual college presidents shall be held at an appropriate commencement or other major scheduled college function. (BTM,1972,03-27,012,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.10 Medal for Trustee Service :

Policy 2.10 Medal for Trustee Service
The Board of Trustees approved the establishment of a Trustee Medal to be awarded for past and future service to the Board of Trustees by members and officers of the Board. (BTM,1981,09-24,012,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.11 Personnel Action Procedures :

Policy 2.11 Personnel Action Procedures
1 Matters Not Involving Bylaws Waivers
In all questions concerning individual academic or non-academic appointments, promotions, reappointments, or the granting of tenure, which do not involve a waiver of the Bylaws, the following policy will hold. (BTM,1971,05-24,003,__)
The Board of Trustees shall approve directly and individually all appointments in the rank of President. (BTM,1971,05-24,003,__)
All other full-time academic appointments, reappointments, promotions, and grants of tenure, as well as all non-academic appointments, promotions, and reappointments, will appear in the Chancellor’s Report and be listed college by college. (BTM,1971,05-24,003,__)
In support of all appointments, promotions, and grants of tenure, there shall be submitted to the Secretary of the Board of Trustees up-to-date curriculum vitae suitable for duplication. (BTM,1971,05-24,003,__)
Such material shall be made available to the Secretary of the Board of Trustees well in advance of the deadline for its appearance in the Chancellor’s Report. (BTM,1971,05-24,003,__)
2 Matters Involving Bylaws Waivers
In questions concerning individual academic or non-academic appointments, promotions, reappointments or grants of tenure, which require a waiver of the Bylaws, the following policy will hold. (BTM,1971,05-24,003,__)
All requests for actions requiring a waiver of the Bylaws will be submitted to the Secretary of the Board of Trustees well in advance of the date on which the action is to take effect. (BTM,1971,05-24,003,__)
These actions will be included in a section of the Chancellor’s Report to be called Section AA: Actions Requiring Waiver of the Bylaws. This section shall be prepared by the Secretary of the Board of Trustees. (BTM,1971,05-24,003,__)
All such appointments requiring waiver of the Bylaws shall be accompanied by up-to-date curriculum vitae, which will be distributed with the advance agenda to the members of the Board of Trustees. (BTM,1971,05-24,003,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.12 Presidential Searches :

THE CITY UNIVERSITY OF NEW YORK
GUIDELINES FOR PRESIDENTIAL SEARCHES
INTRODUCTION
Section 11.4 of the Bylaws of the Board of Trustees of CUNY set forth the duties and qualifications of Presidents of the colleges. These guidelines address the process and procedures to be followed in searching for a President (including a Dean of CUNY School of Professional Studies, the CUNY School of Law, the CUNY Graduate School of Journalism and the CUNY School of Public Health and Health Policy, and Macaulay Honors College).
THE PROCESS
When a vacancy occurs, or is certain to occur, the Chairperson of the Board of Trustees shall, after consultation with the Chancellor, establish a Search Committee to seek a new President.
In the case of an anticipated vacancy in the position of President, should circumstances warrant, the Chancellor shall recommend an individual to the Board for appointment as Interim President until such time as a President is appointed. The appointment of an Interim President will typically be for a period of no more than one academic year. If an appointment exceeds, this period, the Chancellor shall notify the Board Committee on Faculty, Staff and Administration of the reasons requiring an extension.
The primary responsibilities of the Search Committee are to recruit and screen highly qualified candidates. The Search Committee will accept nominations from individuals within and outside of the University community.
Diversity and inclusion are core values of The City University of New York and as such we encourage applications from individuals with disabilities, veterans, women and those from traditionally underrepresented groups, including Italian Americans. We prohibit discrimination on the basis of any legally protected category, including sexual orientation and gender identity.
Composition of the Committee:
In order to provide for broad participation of the College and the University community, the Chairperson of the Board, after consultation with the Chancellor, shall establish a Presidential Search Committee and designate the Chairperson of the Search Committee. The Search Committee shall be composed of the following members:
Trustees: up to five Trustees, appointed by the Chairperson of the Board. The Chairperson or the Vice Chairperson of the Board in the absence of the Chairperson, shall be an ex-officio member of the Search Committee and accordingly shall be entitled to vote. Whenever possible, one Trustee appointed to a Search Committee should reside in the same borough as the College.
Faculty: three tenured faculty from the College (but not including the President, Vice Presidents, Provosts or Deans), elected as determined by the appropriate faculty governance body, or if there is no official faculty governance body established by the College’s approved governance plan, by the faculty members of the College governance body
Senior level administrators and/or representatives of external constituencies: up to two senior level administrators, one who is affiliated with the college and one who is from a different college, and/or representatives of external constituencies recommended by the Chancellor and appointed by the Chairperson of the Board. The total number of appointed Trustees and senior level administrators and/or external constituent representatives shall not exceed five. External constituent representatives shall have a record of significant commitment to the campus, and may include alumni or donors, but may not be elected officials or staff members of elected officials.
Students: two students from the College, recommended by the President and appointed by the Chairperson of the Board, generally, but not necessarily, the presidents of the student governments, or if there is only one student government, another elected student leader, provided, however, that the President shall consult the appropriate student government bodies on the selection.
Alumni: one alumnus/alumna from the College, generally, but not necessarily, the President of the alumni organization of the College, recommended by the Chancellor and appointed by the Chairperson of the Board.
President: the President of one of the colleges of the University recommended by the Chancellor and appointed by the Chairperson of the Board.
In addition, Search Committee for the Dean of the Law School, the Graduate School of Journalism, and the Graduate School of Public Health and Health Policy shall include a member of the School’s Board of Visitors or Advisory Council and up to two other outstanding figures in the relevant professional community in New York City appointed by the Chairperson of the Board.
Staffing and Outside Consultants:
Staff support, including outside consultants, shall be provided to the Search Committee by the Office of the Chancellor.
PROCEDURES
Analysis of College Needs and Priorities:
The Chancellor shall designate an individual(s) and/or consultant(s) to visit the College, confer with appropriate constituencies, including the elected faculty and other elected governance leaders, as well as department chairpersons, and prepare a report for the Search Committee and the Chancellor, indicating needs and priorities that will help to prepare a position description and an effective advertising and recruitment plan for the position.
Announcing the Vacancy and Processing the Applications:
Announcements of a presidential vacancy shall be placed in the appropriate media, and shall be communicated to educational and related institutions through correspondence and through targeted recruitment.
All applications, with supporting materials as requested in the job description, are to be sent to:
Presidential Search Committee
The City University of New York
205 East 42nd Street, 11th Floor
New York, NY 10017
Screening of Applicants:
The Search Committee shall review the applicant pool and reduce it to a manageable number of candidates to be interviewed by the Search Committee. The Chancellor may place before the Search Committee, for additional review, the curricula vitae of a small number of individuals eliminated by the Committee or additional individuals.
At the conclusion of the preliminary interviews, the Search Committee shall select three or four finalists to visit the College.
The work and communications of the Search Committee shall be conducted confidentially, with the understanding that members of the Search Committee are not to reveal any information concerning the identity of candidates, the contents of its deliberations or any other aspect of its work to persons outside of the Search Committee.
College Consultation:
Subject to the exception set forth below, each finalist shall visit the College campus and meet with a group of representatives of College constituencies, including but not limited to elected faculty and student governance leaders and alumni, selected by the Chancellor. Following such meetings, those representatives shall meet and provide the Chancellor with a report on their views of each candidate.
After consultation with the Search Committee, if the Chancellor determines that campus visits would inhibit the generation of a suitable pool of excellent candidates, the Chancellor may, with the approval of the Chairperson of the Board, modify the college consultation process as follows: each finalist shall meet with a group of representatives of College constituencies, including but not limited to elected faculty and student governance leaders and alumni, selected by the Chancellor. Following such meetings, those representatives shall meet and provide the Chancellor with a report on their views of each candidate.
The work and communications of those groups shall be conducted confidentially, with the understanding that the members of each group are not to reveal any information concerning the identity of candidates, the contents of its deliberations or any other aspect of its work to persons outside of the group.
Chancellor’s Recommendations:
The Chancellor, after considering the assessments of the Search Committee, the views of the representatives of the College constituencies, and such other information as may be necessary, shall prepare a recommendation for the Board.
Appointment:
As soon as possible after the Board has acted upon the recommendation of the Chancellor, the Chancellor shall notify the candidate of the Board’s decision. A formal letter of appointment, together with the Board resolution, which delineates the terms and conditions of employment, will be sent to the candidate as soon as he/she accepts the position.
Exceptions to these Guidelines:
In special situations, the Board Chairperson and the Chancellor, after full consultation with the Chair of the Board Committee on Faculty, Staff and Administration and leadership of College constituencies, including but not limited to elected faculty and student governance leaders, may decide to suspend these guidelines for a specific presidential search and substitute a shortened process. Such special situations may include, but are not limited to, the existence of a candidate of proven distinction from within the University, a former University executive, a candidate of national prominence from outside the University, or an exceptional candidate from a recent CUNY presidential search.
(Board of Trustees Minutes,1999,10-25,6,F. Amended: Board of Trustees Minutes,2013,02-25,6; Board of Trustees Minutes,2015,11-23,9; Board of Trustees Minutes,2017,06-26,7,A)

ARTICLE II BOARD OF TRUSTEES

Policy 2.13 Points of Light :

Policy 2.13 Points of Light
The Board of Trustees adopts the following policy and authorizes the Chancellor to take such administrative actions as may be necessary to implement these policies. (BTM,1995,06-26,008,_A)
1 Statement of the Board of Trustees
The Board of Trustees affirms its support of the fundamental mission of The City University of New York: to maintain and expand the commitment to academic excellence and to the provision of equal access and opportunity for students, faculty, and staff from all ethnic and racial groups and from both genders. This mission, contained in New York State Education Law, has enabled hundreds of thousands of citizens to achieve academic and economic advancement and remains the principal avenue of upward mobility for future generations of New Yorkers. (BTM,1995,06-26,008,_A)
To achieve its mission the University must remain responsive to the needs of all its constituencies, including the thousands of native New Yorkers who have historically benefited from a University education as well as the many new and recent immigrants to the City. University planning must take into account the need to provide appropriate opportunities to enhance the academic progress and achievement of students at different levels of preparation. (BTM,1995,06-26,008,_A)
The University’s mission demands the strongest commitment to the needs of its urban constituents. To this end, the Board of Trustees continues to recognize the imperative need for affirmative action. It is only through sound planning that the University can maintain at each campus equal access and opportunity for students, faculty, and staff from all ethnic and racial groups. The Board of Trustees also continues to recognize the need for the SEEK and College Discovery Programs as a distinctive set of activities and services on each campus, to provide a quality higher education opportunity to students who would not otherwise have such access. (BTM,1995,06-26,008,_A)
Full achievement of its mission will also depend upon the University’s ability to operate as an integrated educational system. the University will continue to strengthen its collaborative relationships with the New York City school system through a variety of initiatives. the University will continue to utilize Academic Program Planning to maintain an appropriately balanced and cost-effective array of high quality degree programs and related services at all levels of undergraduate, graduate, and professional education. It is only as a result of such planning efforts that the University can maintain access and achieve excellence in teaching, research and service to the public. (BTM,1995,06-26,008,_A)
The Board of Trustees has worked to ensure that the University remains accessible to students despite repeated reductions in tax levy support. System-wide and college-based academic planning and management initiatives have permitted the University to support substantial additional enrollment. The budget planning and policy actions put forward below will support the current high enrollment levels, as well as enhance academic standards and assure that the University educational programs are delivered effectively and efficiently. The Board of Trustees believes that tuition should be as affordable as possible, but recognizes that in view of State and City budgets present fulfillment of the University’s mission requires a tuition increase. The Board of Trustees calls upon the leadership of the State and City to recognize that projected enrollment growth cannot be responsibly sustained without commensurate financial support. Only with equitable funding can the University ensure that access to quality educational programs will continue into the next century. (BTM,1995,06-26,008,_A)
2 Measures
The colleges should assess the potential for qualified administrative staff to teach on a limited basis as part of their regular workload in order to support increased enrollment. (BTM,1995,06-26,008,_A)
The colleges should be guided by the long-term goal of improving the ratio of faculty to administrative support staff. In this regard, colleges should review their administrative staffing levels and rank distributions in relation to University-wide norms. (BTM,1995,06-26,008,_A)
The University should achieve an overall increase in instructional productivity at the senior and community colleges, thereby reducing adjunct expenditures. (BTM,1995,06-26,008,_A)
All faculty shall be assigned the contractual maximum for the teaching portion of their workload unless they are granted reassigned time for specific purposes or purchase reassigned time through sponsored projects. Each college shall review its reassigned time policies and practices to obtain the maximum aggregate contribution of each faculty member to instruction, scholarship, and public service. There is no requirement that the instructional portion of each faculty member’s workload be identical within each college or department, but rather that the instructional portion of the workload reflect the college’s judgment about how each faculty member can best contribute to the overall work of the college. (BTM,1995,06-26,008,_A)
It shall be the University’s goal to maintain or increase reassigned time for research for those faculty who are actively engaged in professionally recognized research and scholarship, including junior faculty establishing their professional reputations. (BTM,1995,06-26,008,_A)
The Board of Trustees expresses its intent to reexamine the contractual teaching workload at the senior and community colleges through the collective bargaining process. (BTM,1995,06-26,008,_A)
The Chancellor should establish that (BTM,1995,06-26,008,_A):
a) A minimum of 80 percent of weekly faculty counselor hours—twenty-four hours—should be assigned to scheduled student counseling in individual or groups sessions
b) Counselors assigned to teach scheduled counseling courses should receive one hour preparation time for each weekly class hour, where appropriate, qualified counselors may be assigned to teach regular courses
c) Remaining hours are available for related administrative tasks and for participation in departmental and college governance and other activities
The University should develop and shall implement a system-wide counselor workload reporting system. (BTM,1995,06-26,008,_A)
Counselors should be assigned for the contractual workweek throughout the academic year to the greatest benefit of students, including periods when classes are not in session. (BTM,1995,06-26,008,_A)
Each college should institute a counselor evaluation system. Evaluations shall be modeled after the college-wide student evaluations of the teaching faculty. Students shall evaluate the services they receive from counselors and, consistent with Board of Trustees policy, student evaluations shall be taken into consideration in appropriate personnel decisions. (BTM,1995,06-26,008,_A)
Collaboration with the public schools should be expanded to include administering college assessment tests to students during their high school careers in order to address academic under-preparation prior to enrollment at the University. (BTM,1995,06-26,008,_A)
It shall be University policy that, beginning in Fall 1996, students will be admitted to baccalaureate degree programs only if the remedial and ESL instruction they are evaluated as needing can be accomplished typically through a sequence of courses in each area that can be completed within two semesters. The Chancellor may approve alternative criteria proposed by a college based upon a demonstrated relationship between the level of student academic preparation and student success at that institution. Colleges may offer additional basic skills or ESL instruction through their adult and continuing education programs. (BTM,1995,06-26,008,_A)
It shall be University policy that, following a review of its mission, resources and student performance, and after consultation with college governance, a senior college president may propose as an admissions criterion that a student will be admitted to its baccalaureate degree program only if the remedial courses needed in one or more basic skills area or ESL can be accomplished typically through one-semester courses. The Chancellor may approve such a criterion after receiving the president’s recommendation along with the view of the appropriate campus governance body. (BTM,1995,06-26,008,_A)
It shall be University policy that senior college students not be permitted to repeat a remedial or ESL course after receiving either no credit or a failing grade twice previously in that course. In rare circumstances, a president may grant an exception to this policy. (BTM,1995,06-26,008,_A)
Pre-freshmen institutes at the senior and community colleges should be expanded and offered throughout the academic year. the University should explore with the Board of Education ways of enriching pre-collegiate and GED programs for those students who currently enter the University substantially under-prepared for college-level programs. (BTM,1995,06-26,008,_A)
Targeted ESL and basic skills immersion programs should be implemented at the senior and community colleges, including programs offered through adult and continuing education. ESL students should be placed in mainstream courses as soon as it is appropriate. the University should review policies and practices in this regard. the University should explore with SUNY ways of using Educational Opportunity Centers at senior and community college campuses to provide remedial education for those students who currently enter the University substantially under-prepared for college-level programs. (BTM,1995,06-26,008,_A)
The University and the colleges should establish specific admissions criteria and procedures to select from the pool of students eligible for Special Programs, those who would most benefit from, and most likely succeed in, the various campus programs. (BTM,1995,06-26,008,_A)
The University should strengthen program operations by requiring that, effective with the 1996-97 academic year, students apply for Special Programs by April and be admitted only once per year for the Fall semester. All students should attend the pre-freshmen summer program. The colleges may develop plans for distinctive academic components for Special Programs. the University should ensure appropriate balance of academic components among all programs. (BTM,1995,06-26,008,_A)
The majority portion of the Special Programs budget should be allocated to provide academic support activities, such as skills immersion, throughout the academic year, supplemental instruction in critical academic courses, and mandatory tutoring. This goal should be implemented on a phased-in basis during the next two years. Special program funds shall continue to support counseling and advisement services as well as supplementary student financial assistance. (BTM,1995,06-26,008,_A)
The Board of Trustees authorizes the Chancellor, in consultation with the Chair of the Committee on Student Affairs and Special Programs, to grant waivers of the SEEK and CD policies to encourage college presidents, after appropriate consultation, to recommend to the Board of Trustees alternative structures to improve the performance of their SEEK and CD Programs. Waivers shall be reported to the Committee on Student Affairs and Special Programs. the University will participate in the inter-sector and State-wide reviews of educational opportunity programs proposed by the State in order to further strengthen Special Programs. (BTM,1995,06-26,008,_A)
The University should accelerate its efforts to implement educational technology at all levels of instruction to enhance the effectiveness of teaching and learning and to achieve appropriate economies. The Board of Trustees Committees on Fiscal Affairs and Academic Programs should meet together periodically to review University efforts to expand the use of educational technology. In consultation with the Board of Trustees Chair, the Chancellor shall establish a University Library and Educational Technology Task Force. (BTM,1995,06-26,008,_A)
All college course schedules should be available on-line. Permit students should be allowed to register by phone at those colleges that have telephone registration. the University should implement common course numbering in order to streamline the permit registration process and the transfer of credit. The Board of Trustees affirms the desirability of establishing a common calendar and compatible registration dates. (BTM,1995,06-26,008,_A)
The University should encourage the colleges to utilize block scheduling, especially in the context of coordinated freshmen year programs. (BTM,1995,06-26,008,_A)
It shall be University policy that all bachelor’s degree programs require a maximum of 120 credits for graduation, and all associate degree programs require a maximum of sixty credits. Colleges may be granted waivers from the Office of Academic Affairs for undergraduate degree programs that require additional credits for certification or accreditation from outside professional organizations or for other compelling educational reasons. (BTM,1997,11-24,010,__)
Compelling educational reasons means, for these purposes, strengthening and enhancing the specific academic objectives of a program and meeting the educational needs of enrolled students. The waiver standard of compelling educational reasons shall take into account the specific needs of degree programs or the college’s general degree requirements. Each college faculty senate is encouraged to review current degree requirements where it appears that those requirements are not meeting a program’s academic mission or students’ needs, and, where appropriate, to submit recommendations that meet these criteria to the Office of Academic Affairs. Any changes in degree requirements should be implemented to take account of the reasonable expectations of currently enrolled students who have relied on current requirements in planning their education and fulfilling graduation requirements. The educational interests of students are paramount in this regard. (BTM,1997,11-24,010,__)
Colleges should review through the appropriate governance body and, where appropriate, limit their practices of granting credit toward the degree for developmental coursework. (BTM,1995,06-26,008,_A)
The University should establish a system-wide library processing service, replacing appropriate technical services activities at campus libraries. The system should be implemented on a phased-in basis during the next two years. (BTM,1995,06-26,008,_A)
The University should expand the use of electronic table of contents services and electronic document delivery services, thereby permitting the reduction of serial subscriptions. (BTM,1995,06-26,008,_A)
The Chancellor shall establish a University Library and Educational Technology Task Force, including outside members, to make recommendations regarding additional opportunities for enhancing the use of technology and for library restructuring. (BTM,1995,06-26,008,_A)
The University should create a unit at the University Accounting Office to be responsible for tuition and fee collections system-wide. This proposal should be implemented on a phased-in basis during the next two years. The operation of the unit should be self-supporting through an appropriate increase in the University student consolidated fees.
The University should create a testing unit at the University Application Processing Center to be responsible for administering skills assessment tests system-wide. Pre-allocation testing will be carried out for students seeking to attend bachelor’s degree programs. This proposal should be implemented on a phased basis during the next two years. The operation of the testing unit should be self-supporting through appropriate increases in the University application and student consolidated fees. (BTM,1995,06-26,008,_A)
Overload teaching should not be permitted except in special circumstances, such as a demonstrated shortage of qualified adjunct faculty in a particular discipline. Faculty should not be permitted to take on overload teaching if they are also in receipt of unfunded reassigned time. (BTM,1995,06-26,008,_A)
The University should provide every senior college with a lump sum for all waivers out of the State appropriation to be allocated among the various waiver categories after employee waivers are funded. (BTM,1995,06-26,008,_A)
It shall be Board of Trustees policy that, in the absence of State support, tax-levy funding for the foreign student tuition waiver program is eliminated; it is recommended that campuses seek outside funding for such tuition support. (BTM,1995,06-26,008,_A)
The University should review its entire schedule of leased spaces and the need to continue each of these leases, as well as the potential to renegotiate the terms of each lease. This review should, where appropriate, take place within the context of reviewing and revising campus master plans. (BTM,1995,06-26,008,_A)

ARTICLE II BOARD OF TRUSTEES

Policy 2.14 Orientation of New Members :

Policy 2.14 Orientation of New Members
To assist new Board of Trustees members in becoming familiar with their duties, orientation sessions shall be held for new members—open of course to all other members who may wish to attend—and a handbook shall be prepared, outlining the duties and functions of the Board of Trustees and including pertinent background material as to the operation of The City University of New York and its component units. (BTM,1965,04-26,004,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.141 Ratification of Previous Board Actions :

RATIFICATION OF PREVIOUS BOARD ACTIONS:
[T]he Board of Trustees of The City University of New York hereby ratifies, approves, and confirms all the bylaws, resolutions heretofore adopted, and other formal actions heretofore taken by the Board of Higher Education and, until further notice, hereby continues all policies of the Board of Higher Education presently in effect.
(Board of Trustees Minutes,1979,08-06,A)

ARTICLE II BOARD OF TRUSTEES

Policy 2.15 Representation of Clients by Attorney Members :

Policy 2.15 Representation of Clients by Attorney Members of the Board of Trustees
A member of the Board of Trustees who is an attorney may represent clients in negligence litigation against the City of New York, the Board of Education, or any of the public authorities functioning in the City, provided such litigation does not involve the assertion of any claim against the Board of Trustees or adverse to its interests. (BTM,1956,09-24,096,__)

ARTICLE II BOARD OF TRUSTEES

Policy 2.16 Statement regarding Aids Awareness :

Policy 2.16 Statement regarding Aids Awareness
In response to the AIDS epidemic, The City University of New York will foster education, awareness, and compassion. Throughout this policy, the term AIDS, where appropriate, includes ARC (AIDS-Related Complex) and other conditions due to infection by HIV (Human Immunodeficiency Virus). the University will address its resources and its efforts to tasks that include (BTM,1988,03-21,005,_A):
a) Educating the University community about AIDS and related issues
b) Providing information on transmission and risk reduction to prevent further spread of the disease
c) Facilitating access to proper medical, administrative, counseling, and other assistance
d) Identifying those educational and work institutions where special precautions may be advisable
e) Encouraging research on AIDS and its related issues
f) Lessening the fears and the unwarranted reactions associated with the diseases, towards those who have it, and those who may be at risk
The University believes that since there is currently no available cure for AIDS, preventative education is of paramount importance. the University also believes that, as AIDS education increases, misinformation about the disease and its transmission, and unwarranted reactions to it, will decrease. (BTM,1988,03-21,005,_A)
2 Statement of Principles
University policy is based on the consensus of medical authorities that AIDS is not readily communicable. It is also based on the opinion of legal counsel that various Federal and State anti-discrimination laws pertain to AIDS victims and to persons perceived as such. Consistent with these underlying medical and legal premises, it is University policy that each AIDS-related problem be addressed individually, with a focus on the medical facts involved and with due regard to issues of privacy and confidentiality. The answers given in this policy are meant as a framework from which can be developed specific responses to individual cases. (BTM,1988,03-21,005,_A)
The University’s policy is further based on recommendations issued by the U.S. Public Health Service, the Centers for Disease Control (CDC), and the New York State Department of Health and City of New York Department of Health. As those recommendations may be modified or expanded, the University will review and, where appropriate, revise this policy. (BTM,1988,03-21,005,_A)
Within this context, the University has formulated the following questions and answers regarding these policy issues. (BTM,1988,03-21,005,_A)
3 Student Concerns
3.1 What will The University do if a student has, or suspects he or she has, AIDS?
If a student is uncertain of his or her medical condition and seeks help, the University will offer to refer the student for a medical evaluation, including counseling and further medical follow-up, if appropriate. This referral will be made on a confidential basis. (BTM,1988,03-21,005,_A)
With the concurrence of his or her physician, a student with AIDS will be permitted to continue regular classroom attendance at the University. (BTM,1988,03-21,005,_A)
3.2 How will The University respond to complaints of discrimination or harassment against students with AIDS, or students who simply are perceived to be in high risk groups?
The University will respond to any conflict or harassment first by informal means, counseling and educating the individuals involved. However, if harassment continues, such conduct may be dealt with as a disciplinary matter under established University procedures, with due regard to privacy concerns. (BTM,1988,03-21,005,_A)
3.3 How will The University respond to students who wish to change class schedules because a person in their class has AIDS?
Concern about casual transmission of AIDS is not supported by medical evidence. A concern that a professor or classmate has, or is believed to have, about AIDS in the classroom, will not be considered a legitimate reason for a student’s dropping a course, requesting a section reassignment, or making other program changes. the University’s response to concerns of this nature will be able to provide AIDS education and appropriate counseling to those involved. (BTM,1988,03-21,005,_A)
3.4 What guidelines will be followed for students working in hospital settings pursuant to University-hospital affiliations, or in campus clinics?
The University and its students will abide by the hospitals’ established policies and procedures for employees and staff regarding the care of patients with AIDS and the treatment of employees with AIDS. the University clinics will follow the CDC guidelines with respect to AIDS and will modify established policies and procedures if those guidelines are changed. (BTM,1988,03-21,005,_A)
3.5 Are student medical records confidential?
Medical records are confidential and may not be released without the student’s consent, except as otherwise required by law. Persons working in offices where such information is kept will be made aware of this policy and that sanctions will be imposed for improperly divulging confidential information. (BTM,1988,03-21,005,_A)
3.6 Will students be routinely tested for HIV antibodies?
No. The CDC guidelines do not recommend such routine testing. (BTM,1988,03-21,005,_A)
4 Personnel Concerns
4.1 What will The University do if a professor or employee has, or suspects he or she has, AIDS?
If a professor or employee is uncertain of his or her medical condition and seeks help, the University will offer to refer the professor or employee for a medical evaluation, including counseling and further medical follow-up if appropriate. This referral will be made on a confidential basis. (BTM,1988,03-21,005,_A)
If a professor or employees has AIDS, it will be treated in accordance with established personnel policies and guidelines, as any other illness is treated. For example, if a professor is unable to teach a class, arrangements will be made for others to teach the class. If a professor is totally unable to carry out assigned duties, he or she can be placed on temporary disability leave or, if eligible, long-term disability leave. (BTM,1988,03-21,005,_A)
4.2 What will happen if a supervisor knows or suspects an employee has AIDS and needs medical attention and/or counseling?
All decisions will be made case-by-case, based on the medical and other facts of each situation and with due regard to issues of privacy and confidentiality. Where appropriate, the University will offer to make confidential medical or counseling referrals. (BTM,1988,03-21,005,_A)
4.3 How will The University respond to requests for transfers or changes in working conditions based on concerns about AIDS?
Concern about the casual transmission of AIDS is not supported by medical evidence. A concern that a colleague or co-worker has, or is believed to have about AIDS, will not be considered a legitimate reason for requiring transfers or making other changes in working conditions. the University’s response to concerns of this nature will be to provide AIDS education and appropriate counseling to those involved. (BTM,1988,03-21,005,_A)
4.4 What if an employee (or a student) working in a food service has, or is suspected of having AIDS?
According to the CDC, no instances of food borne AIDS transmission have been documented. Consistent with the CDC guidelines, University employees infected with HIV will not be restricted from work unless they have evidence of other infections or illnesses for which any food service worker must be restricted. The CDC advises that all food service worker follow existing recommended standards and practices of good personal hygiene and food sanitation, and should exercise care to avoid injury to hands when preparing food. (BTM,1988,03-21,005,_A)
4.5 What about concerns by employees engaged in cleaning activities?
Employees working in areas where exposure to body fluids or blood spills is likely should follow relevant CDC guidelines. The CDC recommends that individuals cleaning up such spills should wear disposable gloves, and that any objects or surfaces exposed to blood or body fluids be cleaned with detergent followed by an EPA-approved hospital disinfectant or a freshly prepared solution of household bleach diluted 1:10 in water. (BTM,1988,03-21,005,_A)
4.6 What about concerns regarding children in The University-supported Child Care Centers?
The CDC has not reported cases of AIDS transmission in school or day care settings. Guidelines issued by the CDC, however, do recognize a minimal, potential risk of transmission by preschool children who do not have control over behavior or bodily functions. Because of the slight risk, the University will provide training for its employees in the day care centers to understand AIDS, and to ensure necessary precautions are taken. (BTM,1988,03-21,005,_A)
If a child enrolled in a University day care center is diagnosed as having AIDS or has a positive HIV test result, the case will be handled in accordance with the CDC guidelines and guidelines from the New York State Department of Health, based on the child’s medical condition. (BTM,1988,03-21,005,_A)
4.7 Are employee medical records confidential?
Medical records are confidential and may not be released without the employee’s consent, except as otherwise required by law. Persons working in offices where such information is kept will be made aware of this policy and that sanctions will be imposed for improperly divulging confidential information. (BTM,1988,03-21,005,_A)
4.8 Will employees be routinely tested for HIV antibodies?
No. The CDC guidelines do not recommend such routine testing. (BTM,1988,03-21,005,_A)

ARTICLE II BOARD OF TRUSTEES

Policy 2.17 Statment regarding Rapp-Coudert Dismissals :

Policy 2.17 Statement regarding Rapp-Coudert Dismissals
The City University of New York hereby expresses its profound regret at the injustice done to former colleagues on the Faculty and Staff of the University who were dismissed or were forced to resign because of their alleged political associations and beliefs and their unwillingness to testify publicly about them. These dismissals and forced resignations occurred during 1941 and 1942, as a result of investigations carried out by the Rapp-Coudert Committee of the New York State Legislature and related proceedings before the then Board of Trustees. (BTM,1981,10-26,006,_C)
The University pledges diligently to safeguard the constitutional rights of freedom of expression, freedom of association and open intellectual inquiry of the faculty, staff and students of the University. (BTM,1981,10-26,006,_C)

ARTICLE II BOARD OF TRUSTEES

Policy 2.18 Statement regarding Tax Exempt Status :

Policy 2.18 Statement regarding Tax Exempt Status for Institutions of Higher Education Engaging in Discrimination
The City University of New York has long manifested its unyielding opposition to discrimination based on race, gender, creed or religious persuasion. (BTM,1982,01-25,006,XB)
The governing Board of Trustees of the University has frequently expressed its support of governmental, social, and educational efforts dedicated to the extirpation of bigotry, prejudice, and discrimination. (BTM,1982,01-25,006,XB)
A recent decision by the federal government to stop denying tax exempt status to institutions of higher education that practice such discrimination, has called into question the federal government’s intention to maintain an unqualified position of opposition to such discrimination. (BTM,1982,01-25,006,XB)
The University joins with many other individuals and organizations in voicing concern that the federal government continue to enforce the policy—supported by Republican and Democratic administrations during the past thirty years—of taking all legal measures available to ensure the civil rights of all Americans, and vigorously enforcing all laws enacted to that end. (BTM,1982,01-25,006,XB)