Manual of General Policy
ARTICLE II BOARD OF TRUSTEES > Policy 2.041 Committee Structure :
COMMITTEE STRUCTURE:
(1) Each standing committee shall consist of six or fewer Trustee members, with a minimum of Four Trustee members, and one Faculty and one Student representative, appointed in accordance with paragraph 2 below. The Committee for Long-Range Planning, a special committee, shall include the Chairperson of the Board as Chair, the Vice-Chairperson of the Board as Vice-Chair, the Chairpersons of the six Standing Committees, and the Chairperson of the University Faculty Senate and University Student Senate as ex officio members of the Committee.
(2) The members of the standing committees of the Board and the chairperson and vice chairperson of each such committee shall be designated by the Chairperson of the Board. Each Trustee appointed to a committee of the Board shall be entitled to vote on the matters before the Committee. In addition, each year the Chairperson of the Board shall appoint one faculty member after consultation with the Chairperson of the University Faculty Senate and one City University student after consultation with the Chairperson of the University Student Senate to sit with and serve as members of each of the five standing committees. When the Chairperson of the Faculty Senate or Chairperson of the University Student Senate is appointed to a standing committee, such Chairperson shall constitute the respective faculty or student member of the committee. Each committee member shall individually and without power of substitution or delegation, during the term of his or her appointment, be entitled to vote on the matters before the committee. In addition, the Chairperson of the Board may appoint one alternate faculty member, after consultation with the Chairperson of the University Faculty Senate and one alternate City University student, after consultation with the Chairperson of the University Student Senate, to sit with and serve as members of each of the standing committees in the absence of the designated faculty or student member, respectively, and accordingly be entitle to vote and be counted for purpose of a quorum in any vote of such committee. In the event the faculty or student member of a committee resigns or is otherwise unable to serve, the alternate faculty or student member, respectively, shall not automatically succeed to the position of faculty or student member. Students must satisfy the Board's "Eligibility Guidelines of the university Student Senate" to be appointed and to continue to serve as member of alternate member of a Board committee.
(3) A majority of the members of a committee shall constitute a quorum for the conduct of the work of the committee, provided, however, that at least 3 Trustee members shall participate in any vow of the committee. A majority of the committee members rather than a majority of the quorum shall be required for an action of a committee to be forwarded to the Board for approval. If a quorum of the Committee is present, and a resolution, which does not receive a vote of the majority of the members of the Committee, receives a vote of the majority of those present and voting, including at least two Trustee members, it shall be forwarded to the Board with a notation that the resolution is recommended by a majority of the members of the Committee present at the meeting of the Committee, including at least two Trustee members, but not by a majority of the Committee members. If a quorum is not present at a Committee meeting and if the Chair determines that it is important for Board action not to be delayed, the Chair of the Committee may poll the Committee members, and if a majority of the Committee members, including at least two Trustee members support the resolution, It may be placed on the Board calendar, with a notation that it is placed on the calendar at the request of the Chair.
(4) The Chairperson of the Board, and Vice-Chairperson of the Board in the absence of the Chairperson of the Board, shall be a member ex officio of all standing committees, and accordingly shall be entitled to vote and be counted for purpose of a quorum in any vote of such committee.
(5) All actions of Board Committees shall be advisory and subject to review and approval by the Board.
(Board of Trustees Minutes,1980,08-04,18,c. Amended Board of Trustees Minutes, 1980,10-27,10; Board of Trustees Minutes,1988,05-24,10,D; Board of Trustees Minutes,1990,04-23,5,D; Board of Trustees Minutes,1990,05-21,8,D)