Manual of General Policy
ARTICLE II BOARD OF TRUSTEES > Policy 2.12 Presidential Searches :
THE CITY UNIVERSITY OF NEW YORK
GUIDELINES FOR PRESIDENTIAL SEARCHES
INTRODUCTION
The Education Law of the State of New York invests in the Board of Trustees/CUNY the authority to appoint and dismiss an appointed executive when warranted.
"The Board of Trustees shall appoint the Chancellor of The City University who shall be the chief educational and administrative officer of The City University and who shall serve at the pleasure of the Board of Trustees."1 "The Board of Trustees shall establish positions, departments, divisions and faculties; appoint and in accordance with the provisions of law fix salaries of instructional staff and non-instructional employees therein; ... "2
[Footnote:] 1 NYS Education Law. Article 125, Section 6206(5) last sentence (See Chancellor Search Guidelines)
[Footnote:] 2 NYS Education Law, Article 125, Section 6206(7.a.)
The City University of New York is an Affirmative Action-Equal Opportunity Employer and shall seek to identify qualified women and minorities for consideration by the Search Committee.
THE PROCESS
When a vacancy occurs, or is certain to occur, the Chairperson of the Board of Trustees shall, upon consultation with the Chair of the Board Committee on Faculty, Staff and Administration and the Chancellor, establish a Search Committee to seek a new president.
Simultaneously, should circumstances warrant, the Chancellor shall recommend an individual to the Board for appointment as interim president until such time as a president is appointed. Appointment as interim president will typically be for a period of one academic year. If an appointment exceeds this period, the Chancellor shall notify the Board Committee on Faculty, Staff and Administration of the reasons requiring an extension.
An interim president shall not be a candidate for the presidency for the same institution for which he/she is interim president.
A primary responsibility of the Search Committee shall be to attract and recruit highly qualified candidates, emphasizing to them the advantages of working at CUNY and the benefits of living in New York City. Members of the Board, the Chancellor and presidents, the faculty, staff, and students of the University, as well as community and academic leaders from outside the University may submit nominations to the Search Committee.
Composition of the Committee:
In order to provide for adequate participation by representatives of the institution in which a presidential vacancy exists, the Chairperson of the Board shall establish a Presidential Search Committee and designate the Chairperson of the Search Committee. The Search Committee shall be composed of the following members:
Board Members: at least five members of the Board of Trustees, appointed by the Chairperson of the Board. The Chairperson and the Vice Chairperson of the Board in the absence of the Chairperson of the Board, shall be a member ex officio of the Search Committee, and accordingly shall be entitled to vote. Whenever possible, one Board member appointed to a Search Committee should reside in the same borough as the campus seeking a president.
Faculty: three faculty3 members from the college, elected as determined by the appropriate faculty governance body4 of the college concerned. Only faculty as defined in the Board Bylaws may serve as faculty representatives (members) on the Search Committee or vote in the election for such faculty representatives.
[Footnote:] 3 Faculty defined as having "faculty rank" or "faculty status" (based on Sections 8.1, 8.2, and 6.2(a), and 6.3(a) of the Board Bylaws). Under the Board Bylaws, faculty primarily includes those in the titles of professor, associate professor, assistant professor, and instructors and lecturers (after reappointment for a third year). The President, vice-presidents, and deans have faculty rank but shall not participate as faculty. College Laboratory Technicians and HEO series personnel do not hold faculty rank or faculty status.
[Footnote:] 4 If there is no official faculty governance body established by the colleges' approved governance plan, then the faculty representatives to the Search Committee shall be elected by the faculty members of the college governance body.
Students: two students from the college, as recommended by the president and appointed by the Chairperson of the Board, generally, but not necessarily, the presidents of the student governments, or if there is only one student government, another elected student leader, provided, however, that the president should consult the appropriate student governance bodies on the selection.
Alumni: one alumnus from the college, generally, but not necessarily, the president of the alumni organization of the college concerned. Where there is no formal alumni organization, the Chancellor may recommend an active alumnus to be appointed by the Chairperson of the Board to serve with the Search Committee.
President: the president of one of the colleges of the University, appointed by the Chairperson of the Board.
Notwithstanding any contrary provisions of this section or of any governance plan, the Search Committee for the Dean of the Law School and the Graduate School of Journalism shall consist of three or more members of the Board of Trustees, three faculty members, one student, one alumnus/alumna and one President of another college of the University, selected as set forth in this section. In addition, the Chairperson shall appoint a member of the School's Board of Visitors or Advisory Council and up to two members from among other outstanding figures in the relevant professional community in New York City.
Notwithstanding any contrary provision of this section, the Dean of the CUNY School of Public Health shall be selected in accordance with the procedures set forth in the governance plan for that school.
Internal Staffing and Outside Consultants:
Staff support shall be provided to the Search Committee by the Office of the Chancellor. Where deemed necessary selected individuals including outside firms may be called upon to provide advice in matters pertaining to the search.
PROCEDURES
Analysis of Campus Needs and Priorities:
Prior to the first meeting of the Search Committee, the Chancellor will designate an individual(s) and/or consultant(s) to visit the campus, confer with appropriate constituencies, and prepare a report for the Search Committee and the Chancellor, indicating discreet needs and priorities that will help in the preparation of an effective advertisement for the position.
Announcing the Vacancy and Processing the Applications:
Announcements of a presidential vacancy shall be placed in the appropriate media, and shall be communicated to educational and related institutions through correspondence and through targeted recruitment based on the findings of the pre-search repot
All applications, with supporting materials as requested in the job description, are to be sent to:
Presidential Search Committee
The City University of New York
535 East 80th Street
New York, NY 10021
Screening of Applicants:
The Search Committee shall reduce the applicant pool to approximately seven individuals. The candidates will be interviewed by the Search Committee upon the stated request of a minimum of five members of the Search Committee, at least three of whom must be members of the Board.
The Chancellor may place before the Search Committee, for additional review, the curriculum vitae of a small number of individuals eliminated by the Committee or the curriculum vitae of the individuals who have come to the Chancellor's attention after completion of the initial screening process.
At the conclusion of the preliminary interviews, the Search Committee will select three or four to visit the college. If the Committee does not arrive at a consensus or reaches an impasse, Board members of the Search Committee will select the candidates who will visit the campus.
Campus Visits:
Arrangements will be made for those candidates to meet with groups or individuals on the campus. Groups of not more than 10 persons shall be selected by the faculty, students, chairpersons, alumni/foundation/college-related organizations, staff, and senior administrative staff of the college. Meetings with any other constituency or for any other purpose must be approved by the Chancellor. Each campus group shall make a concerted effort to select individuals from as wide an array of its constituency as possible. No person should sit with more than one representative group. (Example: A professor who chairs a department should not sit with both a faculty group and a group of chairpersons.) The college representatives thus selected will meet with all candidates invited to the campus.
Each campus group shall present its view in a brief report to the Chancellor and the Chairperson of the Search Committee within three days of the last campus visit.
Search Committee Recommendations:
After the campus visits, the written conclusions of the Search Committee, normally recommending at least two but no more than three top candidates, shall be submitted to the Chancellor for review and consideration.
Chancellor's Recommendations:
The Chancellor, after reviewing the written assessments of the Search Committee, the views of the campus groups interviewing the candidates, and soliciting such other information as may be necessary, shall prepare recommendations for the Board.
Appointment:
As soon as possible after the Board has chosen its candidate, the Chancellor will notify the candidate in writing of the Board's decision. A formal letter of appointment, together with the Board resolution, which delineates the terms and conditions of employment, will be sent to the candidate as soon as he/she accepts the position.
Exceptions to these Guidelines:
Special situations may occur when, for example, there is a candidate of proven distinction from within the University, a former University executive, or a candidate of national prominence from outside the University, or an exceptional candidate from a recent CUNY presidential search. Under such circumstances, the Board Chair and the Chancellor, after full consultation with the Chair of the Board Committee on Faculty, Staff and Administration and leadership of campus constituencies, may decide to suspend these guidelines for a specific presidential search and substitute a shortened process.
(Board of Trustees Minutes,1999,10-25,6,F. Amended: Board of Trustees Minutes,2013,02-25,6)