1[66] Player recruitment/scouting file concerning recruitment of student athletes for college sports programs, including but not limited to scouting reports, lists of prospects, recruitment proposals, and correspondence

a. For student athletes entering college

RETENTION: 3 years after graduation or date of last attendance

b. For student athletes who do not enter college

RETENTION: 0 after no longer needed

2[67] Athletic scholarship file, including but not limited to applications, recommendations, authorization of awards, financial statements, accounting data, and correspondence

RETENTION: 6 years

3[70] Athletic program records

a. Lists of athletes or participants, records of intercollegiate competitions and intramural athletics, and other records, except scouting and training videotapes and other records

RETENTION: 6 years

NOTE: Appraise these records for historical significance prior to disposition. Official score and record books, team and action photographs, and videotapes of and programs for intercollegiate competitions may have historical value in documenting intercollegiate student athletics. Records with historical value should be retained permanently.

NOTE: Health-related records are found in the Health Services section in this Schedule. Athletic training records are covered by item no. 6 [885] in this section.

b. Videotapes, reports and other records used for scouting and training purposes

RETENTION: 0 after no longer needed

4[883] Records of gender equity in athletics, including audit and self-evaluation records for male and female athletes and related records, such as records created pursuant to Title IX of the Education Amendments of 1972, codified in Sections 1681-1688 of 20 USC and Section 106.41 of 34 CFR

RETENTION: 6 years

NOTE: For related reports and records on athletic program activities, see item no. 17 [889] in the Students section.

5[884] Substance or alcohol abuse testing records for individual athlete not included in student health services case record

a. Positive test results and related records

RETENTION: 6 years after last entry

b. Negative test results

RETENTION: 3 years

NOTE: For substance or alcohol abuse testing records for individual athlete included in student heath services case record, see item no. 18 [98] in the Health Services section.

6[885] Athletic training records, including but not limited to records of training provided individual athletes and staff

RETENTION: 6 years after last entry

7[101] Athletic health information report determining student eligibility to participate in campus sports activities

RETENTION: 6 years after graduation or date of last attendance