1[46] Budget preparation file for budget request or estimate submitted by department head, including but not limited to the preliminary or tentative budget, budget appropriation and staffing requests, estimates of revenues or expenditures, narrative of services, budget message, budget hearing and review files, and related records

RETENTION: 6 years

2[49] Annual budget

a. Official copy, when not included in minutes

RETENTION: PERMANENT

b. When budget is included in minutes

RETENTION: 0 after officially recorded in minutes

c. Reporting office copy

RETENTION: 0 after no longer needed

3[50] Special budget filed with city, state, or federal agency

RETENTION: PERMANENT

4[51] Budget status report on allocation, receipts, expenditures, encumbrances, and unencumbered funds

a. Cumulative report

RETENTION: 6 years

b. Monthly or quarterly report

RETENTION: 1 year

5[52] Budgetary change request and approval or denial for change in approved budget , including but not limited to transfer of funds from one budget item to another, overtime authorization, or request for supplemental funds

RETENTION: 6 years

6[718] Copies of other budgets received and maintained for informational purposes

RETENTION: 0 after no longer needed