1 Disaster preparedness or crisis relocation records
a. Official copy of plans, including supporting maps, when prepared by a college or the University under provisions of Section 23, Executive Law
b. Copies of plans held by a college or the University, including supporting maps, when official copies prepared under Section 23, Executive Law, are maintained by another entity that created them, and other disaster preparedness plans not prepared under Section 23, Executive Law, intended for specific buildings or for use specifically by a college or the University
RETENTION: 3 years after superseded or obsolete
c. Background materials and supporting documentation used in preparation of plans
RETENTION: 3 years
NOTE: See the related provisions for disaster preparedness and recovery plans in item no. 14  in the Electronic Data Processing section.
2 Disaster response and damage files compiling information on the response of all agencies to a major disaster, including records such as photographs, press clippings, property damage reports, records of emergency response, summary reports of personal injuries, records relating to demolition and new construction, and correspondence