1[246] Insurance (including self-insurance) case records, including but not limited to proof of liability insurance coverage, notice of claim, copies of filed court documents, accident reports, medical reports, motor vehicle reports, appraisal report, copy of check, correspondence, and other supporting documentation

a. Records for claims relating to exposure to asbestos or other toxic substances

RETENTION: 90 years

b. Records for claims not relating to exposure to asbestos or other toxic substances

RETENTION: 6 years after claim closed, or 0 after youngest person involved attains age 21, whichever is longer

NOTE: This item does not include worker’s compensation case records (see item no. 2 [247] in this section).

2[247] Workers’ compensation case records

a. If claim allowed

RETENTION: 18 years after injury or illness, or 8 years after last payment, whichever is longer

b. If claim disallowed after trial, or case otherwise disposed of without an award after the parties have been given due notice

RETENTION: 7 years after injury or illness

NOTE: The employee injury record must be retained for 18 years after date of accident or injury, as required by Section 110, Workers’ Compensation Law, even for disallowed claims (see item no. 18 [741] in the Personnel/Civil Service section).

3[248] Master summary record (log or register) of all claims (including workers’ compensation)

RETENTION: 0 after all claims and/or cases listed in master summary record have been disposed of

4[249] Insurance policy covering fire, theft, property damage, personal injury liability, or general liability, or life insurance policy, when no outstanding claims are involved

RETENTION: 6 years after expiration, or until report on examination is filed, whichever is longer

5[250] Workers’ compensation and employer’s liability insurance policy, when no outstanding claims are involved

RETENTION: 18 years after expiration

6[251] Title insurance policy, when no outstanding claims are involved

RETENTION: 20 years after expiration

7[252] Certificate of insurance certifying as to name of insured, type of insurance, limits of liability, date of expiration, and policy number, when no outstanding claim is involved, except a certificate of insurance certifying as to a security bond or undertaking

RETENTION: 6 years after expiration

NOTE: For a certificate of insurance relating to a security bond or undertaking, see item no. 14 [326] in the Personnel/Civil Service section, item no. 28 [220] in the Fiscal section, and item no. 4 [415] in the Public Property and Equipment section.

8[253] Insurance appraisal and/or survey

RETENTION: 0 after superseded or obsolete