Table of Contents for the
Records Retention and Disposition Schedule
The CUNY Records Retention and Disposition Schedule indicates the minimum length of time that college and University officials must retain records before the records may be disposed of legally. This Schedule is meant both to ensure that records are retained as long as required for administrative, legal, and fiscal purposes, and to encourage the systematic disposal of records that are no longer needed. This Schedule replaces the schedule issued by the University in 1993 and any other retention guidance that college and University officials may have adopted for their records. College and University officials should check with their Records Management Coordinator about any uncertainties regarding the application of this Schedule.
The purpose and use of this Schedule, the role of the Records Management Coordinators, various special situations, and suggestions for records disposition are covered in the Introduction of this Schedule. Following the Introduction, items for records common to most college and University offices are listed under the General section of the Schedule. More specific items are grouped by function in sections arranged alphabetically after the General section. Items are numbered consecutively within sections for convenience. The items are also associated with the unique identifying number assigned by the State Archives to the comparable entry in the Records Retention and Disposition Schedule MI-1 from which the item in this Schedule has been adapted. These unique identifying numbers appear in brackets [ ] following the consecutive numbers and should always be used when citing an item in this Schedule.
Board of Trustees Bylaws - Go to Text
Manual of General Policy - Go to Text
Records Retention and Disposition Schedule - Go to Text
Affirmative Action - Go to Text
Archives/Records Management - Go to Text
Attorney or Counsel - Go to Text
Counseling Services - Go to Text
Disabled Students - Go to Text
Disaster Preparedness - Go to Text
Educational Opportunity Center - Go to Text
Electronic Data Processing - Go to Text
Executive, Manager, and/or Administrator - Go to Text
Library/Library System - Go to Text
Personnel/Civil Service - Go to Text
Public Access to Records - Go to Text
Public Employment and Training - Go to Text
Public Property and Equipment - Go to Text